Email Collaboration

We bring enterprise Managed Services to non-enterprise customers

Google Workspace vs Office 365

Considerations / Pros and Cons

When choosing a productivity platform, Google Workspace and Microsoft 365 are top contenders, each with unique features.

  • Google Workspace excels in real-time collaboration. Multiple users can simultaneously work on documents, spreadsheets and presentations, while enjoying extensive cloud storage repositories and a very large suite of applications.
  • Microsoft 365 also offers collaboration features but its traditional strength lies in its desktop applications. However, these applications have also become a significant drag on company resources and budgets as storage needs of everyone has significantly increased. This is one of the reasons we mostly recommend Google Workspace.

Workspace is much more popular among businesses, with about 3 billion world wide business users, compared to about 400 million for Microsoft 365.

Numerous organizations, spanning various industries and sizes, utilize Google Workspace for their productivity and collaboration needs. Notable examples of well-known companies that have adopted Google Workspace include social media giants like Facebook, video sharing platforms like YouTube, and microblogging services like Twitter. These companies leverage the suite of tools provided by Google Workspace, such as Gmail, Google Docs, Google Sheets, and Google Slides, to streamline their communication, enhance teamwork, and improve overall efficiency.

Understanding each platform’s strengths will help you make an informed decision that enhances productivity in your organization.

We are a Google shop!

In today’s digital landscape, effective communication is crucial. Google Workspace uses cloud-native capabilities to enhance collaboration and productivity. With seamless integration with other Google services, robust security, superior scalability, and integrated artificial intelligence our solution excels among email platforms.

While we also work with Microsoft Servers and Microsoft 365 products when appropriate, we believe Google Workspace offers greater value through reduced total cost of ownership (TCO) due to minimized IT support needs and enhanced functionality, making it a clear winner for our clients.

Our Google-certified technicians possess the expertise and knowledge to revolutionize your organization’s communication strategy.

By leveraging the latest Google tools and technologies, we can optimize your online presence, streamline your internal communication, and enhance collaboration across your entire organization. Choose Google Workspace – where innovative technology meets exceptional service. Contact us to learn how we can customize this solution for you.

NetworkShape has been a Google Partner since 2010!

Gmail on Google Chrome vs Outlook

Which is better for Business?

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Google Workspace Pricing

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Google Shared Drives

Your file server in the cloud

Unlock the power of seamless collaboration and effortless file management with Google Drive. Imagine a cloud-based solution that not only replaces your traditional Windows File Server but enhances your productivity beyond measure.

Are you tired of the limitations of local file storage? Google Drive offers a modern alternative that empowers your team to work smarter, not harder.

With Google Shared Drives, you can securely access files from anywhere, eliminating the need for cumbersome VPNs or complex setups. Whether you’re in the office or on the go, mobile access keeps you connected to your essential documents at all times. Plus, managing permissions and file changes is very intuitive and requires no IT support.

Picture this: comprehensive search capabilities that recognize images and text in scanned documents, making it a breeze to find what you need when you need it. Your company’s files are not only accessible but can also be centrally backed up for peace of mind. With three distinct ways to set permissions (Members/Settings/Share), controlling access has never been simpler.

Don’t let outdated systems hold your team back. Experience the transformative benefits of Google Shared Drives today! Elevate your organization’s productivity, enhance collaboration, and ensure secure file management with this indispensable tool. We’ll help you take the first step towards revolutionizing the way you work!

 

Summary:

Google Shared drive acts as your file server in the cloud. It can easily replace and even outperform your Windows File server.

Moving files away from Windows server and into Google Cloud means:

  •  employees can access their work files anywhere, securely and without any VPN or setup
  • managing permissions and changes is trivial, requiring no IT support
  •  company files and folders can still be centrally backed up, for piece of mind
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Transition to Workspace

Transitioning to Google Workspace is crucial for organizations seeking enhanced productivity and collaboration. At Network Shape, we provide a smooth and secure transition, allowing you to focus on important business decisions while we manage the migration complexities. Our tailored migration service caters to your organization’s unique needs, equipping your teams with essential tools for success.

Choose Network Shape for a hassle-free transition that empowers your business in the digital workspace.

Why hire a migration specialist?

Migrating data is complex and must be executed correctly from the start. With factors like, workflows, third-party integrations, number of users, having an expert is invaluable. Network Shape offers over a decade of experience assisting businesses in transitioning seamlessly to Google Workspace with zero downtime. We can migrate your users, emails, contacts, files, and more.

Email Migration Process

Transitioning to Google Workspace can be seamless with a methodical approach. Here’s our streamlined process for minimal disruption and maximum efficiency:
  • Understand / Evaluate
We need to understand what you currently use, how you use it and look for areas of improvement.
  • Proposal / Approach
We outline our approach to address identified challenges, clarifying the benefits of transitioning and come up with a time and budget estimation, as well as recommend the appropriate licenses needed
  • Technical Presentations
Organize one or multiple presentations with Management and Team Leaders showing differences like search capabilities, folders vs labels, filters, shared drives and overall best practices, addressing questions and aligning everyone on the transition.
  • Change Management
Change always seems difficult to embrace. Not so much when it makes sense. We’ll explain why it makes sense and Google Chrome thin client vs Outlook (psychological impact of change, ways to approach)
  • Setting the Environment
We professionally configure your Workspace domain, DNS and mail verification records, as the foundation for migration. Split delivery is part of this step so that you experience zero downtime during the entire process.
  • User Accounts / Mail Flow
We take an indepth look at your existing mail flow, and replicate all email accounts and groups in Google Workspace. This happens in our lab, with no impact on your users.
  • File Server Migration
With your help we will analyze and migrate your existing shared folder structure, optimize resources and user permissions in a way that will let you manage the entire new Shared Drives structure with minimal IT support or none at all.
  • Staged Email Migration
Your users/departments get migrated one by one, until all are transitioned. This could take days or weeks, depending on company size. Migrated users will start working on the new system as soon as their own migration is complete. Switcover will happen with zero downtime.
With our comprehensive migration process, you can be assured that your IT environment is in capable hands. Experience the difference in efficiency and security by partnering with us today for all your IT support needs.

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